Tag Archives: dispensing software

Web Based Systems for Dispensing Medication - ProficientRx

Why Do You Want Web Based Systems for Medication Dispensing?

During this time of uncertainty, web based systems for medication dispensing can help healthcare providers effectively dispense and deliver medication to patients.

Medication dispensing may be more crucial now than ever, as today’s ongoing crisis is revealing an increased need for effectively sourced and secure means to dispense medication.  Our existing healthcare system will be inevitably strained as COVID-19 continues to make its path through the world and given stringent ongoing and future lockdown measures and transportation woes, patients will require easier access to lifesaving medication, including prescription drugs for chronic conditions.

However, many clinics and doctors worry about the complications and overhead costs of implementing an effective medication dispensing system within their offices. While it might seem like a sharp increase in responsibilities and management issues, the reality is that there are easy-to-use web based systems for medication dispensing that allow clinics to drastically cut down on the time they spend communicating with pharmacies about patient scripts, while providing clinics with the means to begin dispensing repackaged medication immediately without any overhead costs, ridiculous learning curves, or significant waiting periods.

There are many benefits to picking web solutions for medication dispensing over a desktop application/software. Given the urgency of the crisis we find ourselves in, widespread applicability and ease-of-use constitute as priorities when picking healthcare solutions.

What Sets Web Based Systems Apart?

Web based systems for medication dispensing, like any other web based application, reaps the benefits of being disconnected from the need for specific operating systems, platforms, or hardware. When building a web app, developers do not have to account for the specifications of the machine they must program for, as the application will run on a browser, regardless of what the customer is using to load said browser.

Web based systems almost always require an internet connection (some can offer limited functionality through an offline version) while desktop applications can provide full functionality without the internet, but medication dispensing in general must rely on an effective and responsive internet connection to properly manage requests for additional medication and to dispense medication, the connectivity issue a moot point. This is further reinforced by the fact that a web connection is needed to provide and integrate with EHR.

On the other hand, web based systems provide a host of benefits particularly for physicians and clinics looking to get started on implementing medication dispensing quickly:

No Installation Required and No More Updating

The biggest immediate benefit to using a web based medication dispensing system is that customers must simply log themselves into the web app through their browser, and can immediately access the newest and most reliable version of the system without waiting for any downloads, installations, or updates.

No precious time is wasted downloading and installing weekly or monthly changes, and clinics don’t have to worry about the costs or logistics of downloading and installing new software on multiple machines. Instead, the very same web based dispensing system can be accessed across multiple devices, as long as the physician and their staff save their access information.

Fewer Hardware and Software Compatibility Issues

One of the central benefits of a web based app is that it can be run on nearly any hardware or software that supports the browser the app is being accessed through. For most apps, this even includes mobile devices, as well as older hardware.  Operating systems are also largely irrelevant, as all modern operating systems on phones and computers alike let you run most major web browsers.

This means you do not need to worry about hardware or software compatibility issues, and you don’t need to download or install different applications for Android, iOS, Mac, Linux, and/or Windows. In fact, as mentioned previously, you don’t need to download or install anything.

All Patient Data is Secured

This one is particularly important, due to the strict privacy laws and moral considerations regarding patient data, and the importance of preserving anonymous patient data for the use of life-saving research, while ensuring that patients do not need to fear that their information is being commercialized or used for any malicious or unauthorized purposes.

When entering patient data into a web based medication dispensing system for the purposes of tracking patient medication intake and ensuring the lawful and healthful use of medication, all data is securely stored in the web, where it is encrypted.

Simplified Support and Implementation 

Web based application developers can also provide quick support for customers without needing you to do much on your part – no need to call in an IT guy to troubleshoot software or hardware compatibility issues, firewall problems, or other issues that often might arise on your part.

Through Proficient Rx, your source of repackaged medications and easy-to-use medication dispensing solutions, you can begin distributing medications to your patients as quickly as possible, without a hefty overhead. Our free-based application helps clients immediately implement the systems needed to:

  • Accurately track and dispense life-saving medication
  • Keep an eye on their inventory
  • Better manage their patients’ health

We at Proficient Rx provide FDA-approved repackaged generic, brand, and OTC pharmaceuticals, as well as the means to begin distributing them from the comfort of your own office.

Get in touch with us today to start dispensing medication.


Contact Us Today for Medication Dispensing - ProficientRx

Medical Accuracy | Proficient Rx

The Importance of Medical Accuracy

Most physicians are confident in their medical accuracy. However, just because confidence is high does not mean they are indeed correct in their diagnoses. One study of 118 physicians across the United States were studied.

The results found that physicians were only 55 percent accurate. However, their confidence in the medical accuracy of their diagnoses was very high. These are alarming results. But with over 10,000 medical diagnoses to choose from, you can see how this can be a frequent problem.

In addition, making a diagnosis is based on many factors including lab tests, consultations, and truthful reporting on the part of the patient.

Despite all of this, medical accuracy is necessary for many reasons, some of which are listed below.

Avoid Malpractice Lawsuits

According the National Practitioner Data Bank, there were over 140,000 medical malpractice payout reports filed in the United States in 2016.

While personal injury lawyers may be okay with these statistics, physicians are not.

Physicians want to do whatever it takes to avoid such malpractice lawsuits. Steps you can take to avoid lawsuits is to spend more time with your patients to make sure your evaluation is complete for the greatest chance of medical accuracy.

Patients forget a lot of their own personal medical histories. If you have enough questions in your evaluation, you are likely to gain the most accurate information from them. This will lead to accurate diagnoses rather than misdiagnoses that can lead to legal issues.

Avoid Causing Injury to Your Patient

Misdiagnosis has been reported as a main reason for injuries caused to patients. Injuries can include the side effects medicines produce. Injuries can also be caused by interactions between medicines or allergic reactions the patients have because of taking the wrong medicine.

Using doctor dispensing software or a web based portal can all but eliminate this problem. The software is installed with technology that can detect possible harmful interactions among drugs you are prescribing and help increase medical accuracy with prescription dispensing.

It can also compare your patient’s chart with a medicine you prescribe to check for potential allergic reactions.

Avoid Patient Death With Increased Medical Accuracy

A CNN headline reads, “Medical errors may be third leading cause of death.” That is an alarming statement. According to the Institute of Medicine, misdiagnoses contribute to ten percent of patient deaths in the United States.

You are in the business of patient care and while mistakes do happen, you want to take every extra measure to ensure medical accuracy and avoid fatalities among your patients.

Misdiagnoses can happen for many reasons, from physician inattention to patients not telling the truth about their symptoms. To protect yourself from a misdiagnosis, employ a stricter evaluation system.

Have patients sign off on their own evaluations, giving them the opportunity to add information and verify that everything they have told you is true.

Avoid Prescribing the Wrong Medicines

Prescribing the wrong medicine can harm a patient. Prescribing the right medicine for a wrong diagnosis can harm a patient. Furthermore, the wrong dosage of the right medicine can harm a patient. This makes medical accuracy when it comes to prescriptions paramount in maintaining a reputable practice.

This is another time when using a web based portal could come in handy. The software installed will recognize if the medicine is incorrect, alerting you to act.

With the number of patients, you see in a day or week, you could benefit from help in identifying issues with the medicines you are prescribing. The software can also keep you updated as to whether the patient is compliant with taking their medications.

When patients are compliant and your medical accuracy improves, you both get better results.

Improved Health Outcomes

Medical accuracy leads to patients reaching their treatment plan goals. They start showing signs of getting healthier. They report feeling better and being able to participate more actively in daily activities. They are noticeably happier.

You are meeting your goals as a physician when your patient outcomes increase. You too can feel good about the way you practice medicine. How healthy your patients become partially depends on how well you do your job.

Being accurate in your diagnoses and in prescribing the right medicines are two ways you can evaluate yourself. It is how your patients will measure your performance.

Use tools that can help you make the right decisions when treating patients. Implement services such as in-office dispensing that gives you more control over how you treat patients. Use the web based portal that comes with round the clock support. Take advantage of the software benefits that range from checking for drug interactions and allergies to billing to claims submission.

Using tools such as these can help you reach your goals of having successful patient outcomes and maintaining medical accuracy.

Medication Dispensing Software | Proficient Rx

Choosing the Right Medication Dispensing Software For Your Practice

By now, you have made the decision to transition from a general practice to an in office dispensing practice. Meaning, now you are able to prescribe and fill medicinal orders for your patients right there in your office. This is a powerful addition that will benefit both you and your patients. The only thing left to do is choose and set up the medication dispensing software program that will be best suited for the goals of your practice.

The first step in choosing the right program is to establish the goals your dispensing practice wants to meet, both short-term and long-term.

Set Short-Term Goals

Short-term goals may revolve around the transitioning of your patients and adapting them to the new procedures and how your new dispensing software programs will serve them better. You may also want to market your new in-office pharmacy services.

Choosing the right medicines, the most commonly used among your patients, to prescribe within this new system is another short-term goal to have. You want to get the medicines that you work with the most, not unusual medicines that may expire on your shelf before you get a chance to fill it.

While the medication dispensing software can easily access any medicines, it will be easier for you in the first year to focus on the medicines that are most common to your patients.

Short-term goals will also include training of staff on new systems and procedures that will best serve your patients. In addition, you need to make sure your technological capabilities are more than adequate. They need to be excellent.

Making sure you are following best practices from the Federal, state and local levels is another short-term goal you should have when setting up your new program.

A final short-term goal will be to have a plan of action for times of crisis. Whether the crisis is that your dispensing software program crashes or that a thief is trying to steal the medicines you have on hand, you need a plan.

Set Long-Term Goals

Long-term goals may include steps you will take to grow your business. They may also include updates to dispensing software programs that will improve performance. It will be equally important to maintain compliance with all laws necessary for your practice.

A good dispensing software program will be able to assist you in keeping your practice in compliance.

Assessing the need for updates and upgrades will in turn, force you to assess your financial records frequently. You cannot spend money on needed technology if you are not budgeting and saving for it. Your budget should also include the need for consultants and experts in the medication dispensing software you choose.

You will notice in the first few months of the conversion there are hidden costs. A long-term goal will be to use the dispensing software to find ways to account for these extra costs.

Choosing a Medication Dispensing Software Company

There are many qualities good software needs to meet before you agree to choose their services.

Before you commit to any dispensing software program, check references. Get feedback from other users of the software program. You want honest feedback, not just reviews that are positive. You don’t mind a few glitches, they happen, software is not perfect.

The key is that you are told about possible glitches before you purchase. This shows honesty from the software company. It can also show you a willingness on their part to fix all problems that arise. Once you hear feedback, you can start analyzing other traits you want from the medication dispensing software system.

Below are some of the most important characteristics of a good software program.

Stability and Support

If your computer program is crashing every time you try to prescribe and fill a medicine, you will get frustrated. And so will your staff and patients. Finding a software program that is reliable is one of the most important tasks.

In times where software crashes are unavoidable, you need technical support. The company you choose should provide the best rx software with good support. The tech support staff should also be readily accessible to you during the time of the crisis.

Most quality software companies have around the clock services. You do not have the time to work with the medication dispensing software, your patients need you more. Finding a dispensing software program that comes with expert support is necessary for your practice.

Processing Claims and Orders

Dealing with insurance companies can be frustrating. A good software program will make this process easier, not more difficult. The medication dispensing software should include simple and efficient steps to submitting a claim on behalf of a patient.

Your staff should have few steps to take to submit a patient’s records. They should also have ease in submitting your order for a prescription to be filled in your office. Entering data on the patient should be quick and easy.

All About the Medicine

Your goal is to prevent errors in prescribing. Your software should be able to quickly access information on the medicine you are prescribing. It should alert you to any interactions your patient may have so you can communicate this to them before they leave your office.

The software should keep inventory of your stock of medicines. It should also alert you to when you need to re-order medicines. A good software system can place the re-order for you if they are connected with the pharmaceutical companies.

A Few More Dispensing Software Suggestions

Your new software system should be easy to operate. Technology can be difficult enough. But for the elderly front office staff who is afraid of change, technology can be frightening.

Being able to prove just how easy your dispensing software program is to the staff who aren’t technologically gifted, will be a blessing. Your new system software also needs to be affordable. Because any program can be pricey, you must choose the program that will meet all your needs at the price your practice can afford.

You can upgrade to large capabilities later as you expand and grow.

What would be the point of printing prescriptions and notes when you have a great medication dispensing software program? There would not be one. That is why you need a software program than can allow you to use the least amount of paper.

Going paperless, or close to it, will save you time and money.

While these are a few of the factors to consider when setting up a dispensing system software program, they are enough to teach you what to look for when implementing this important addition to your practice.

Make a checklist or assessment that you can refer to when shopping for the best rx software and for setting up your dispensing software. This will prevent you from forgetting to choose the right program that will meet all your needs. Doing research and assessments on the front end will save you much needed time in the long run.